This is a sample report for a fictional company. Yours will follow your own answers.
Check your own companyKaizen Accounting · Tax health report
Sample Company Ltd
43/100
Yellow - Needs attention
- Tax code
- Not provided
- Sector
- Software, technology, e-commerce · Low input-invoice risk
- Company type
- Domestic SME
- Annual revenue
- VND 10-50bn
Overall risk score
43/100
Yellow - Needs attention
Gaps found
11/28
out of 28 checkpoints
Costs at risk of disallowance
11%
estimated from purchases and documents
Years still "open"
5+
that can still be audited
7-axis risk map
The dashed green zone is the safe threshold (35). The further out a point, the higher the risk.
Executive summary
Risk level
43/100
Weakest axis
71/100
Critical findings
1
Potential exposure (base case)
VND 749m
- • Weakest axis: Governance & peace of mind. 3 gap(s). The main one: No dedicated person keeps the books.
- • Many staff lack labor contracts or insurance on their real salary.
- • Several years not finalized: they can all be audited at once.
- • First thing to do: Assign an owner and a reviewer.
The 7-axis scorecard
Dashed line: the safe threshold of 35.
Governance & peace of mind71 · 10%
3 gap(s). The main one: No dedicated person keeps the books.
Payroll & insurance62 · 10%
1 gap(s). The main one: Many staff lack labor contracts or insurance on their real salary.
Documents & payments42 · 15%
1 gap(s). The main one: Many costs lack a contract or delivery and acceptance records to prove the deal was real.
Books & cash40 · 15%
2 gap(s). The main one: The books do not match the returns filed: the first thing inspectors compare.
Compliance & finalization40 · 20%
1 gap(s). The main one: Several years not finalized: they can all be audited at once.
Input invoices35 · 20%
2 gap(s). The main one: Buying without invoices: those costs are not deductible and the VAT is not creditable.
Special transactions25 · 10%
1 gap(s). The main one: Related-party deals: the appendix and arm's-length pricing must be right.
Risk structure
How much each axis adds to the total risk
- Input invoices16%
- Documents & payments15%
- Books & cash14%
- Payroll & insurance14%
- Compliance & finalization19%
- Special transactions6%
- Governance & peace of mind16%
Where your purchases come from
- Companies issuing full invoices100%
- Individuals, farmers, household businesses0%
Red: often without invoices · Green: fully invoiced, safer
Risk matrix
- Critical1Fix now
- High5Fix soon
- Medium5Plan a fix
- Low0Keep an eye on
↑ Likelihood the tax office finds it
This corner: fix first ↗
Cost if it is found →
Each circle is a finding from section 05, with the same number and colour. The colour shows the severity; the closer to the top right, the sooner it needs fixing.
Findings
Findings are grouped by severity. Numbers and colours match the matrix in section 04.
Critical1Fix now
- 1The books do not match the returns filed: the first thing inspectors compare.Books & cash
High5Fix soon
- 2Many staff lack labor contracts or insurance on their real salary.Payroll & insurance
- 3Several years not finalized: they can all be audited at once.Compliance & finalization
- 4Buying without invoices: those costs are not deductible and the VAT is not creditable.Input invoices
- 5No dedicated person keeps the books.Governance & peace of mind
- 6Tax reports are not reviewed by an expert before filing.Governance & peace of mind
Medium5Plan a fix
- 7Suppliers' tax code status is not checked before large deals.Input invoices
- 8Many costs lack a contract or delivery and acceptance records to prove the deal was real.Documents & payments
- 9Debts left unreconciled for years.Books & cash
- 10Related-party deals: the appendix and arm's-length pricing must be right.Special transactions
- 11Upcoming plans (fundraising, a sale or dissolution) mean the books will be scrutinized or fully finalized.Governance & peace of mind
Potential exposure
Favorable
VND 375m
Base
VND 749m
Adverse
VND 1.30bn
Level: Medium
- Extra CIT
- Lost VAT credit
- Late interest
- Fines
Assumes revenue of about VND 25.00bn, costs at 80% of revenue, 11% of costs at risk and a CIT rate of 20%. The adverse case uses 1.6 times the disallowed share and 2 years of interest.
| Scenario | CIT | VAT | Interest | Fines | Total |
|---|---|---|---|---|---|
| Favorable | VND 220m | VND 66m | VND 31m | VND 57m | VND 375m |
| Base | VND 440m | VND 132m | VND 63m | VND 114m | VND 749m |
| Adverse | VND 704m | VND 211m | VND 200m | VND 183m | VND 1.30bn |
A rough estimate to show the scale, not an exact figure. Real amounts depend on your actual records.
If nothing changes: the next 24 months
- If nothing changes
- If you act now
Risk index (0-100) over time, showing the trend rather than an exact forecast.
Today
A few things are smouldering.
6 months
Undocumented costs keep piling up each month unless the process changes.
12 months
Finalization: risk of disallowed costs, extra tax and late-payment interest.
24 months
If selected for audit, open years can all be reopened at once.
Tax management maturity
Your company is at step 3/5
Defined
Basic processes exist, with a few gaps nobody checks.
Expert commentary
Sample Company Ltd is at Yellow (43/100), with 11 of 28 gaps: nothing is on fire, but a few things are smouldering.
The two areas to watch most closely are governance & peace of mind (71/100) and payroll & insurance (62/100). 3 gap(s). The main one: No dedicated person keeps the books.
You have major plans in the next 12 months. They usually come with due diligence or a final audit, which means the books will be turned over. Cleaning up first is always cheaper than explaining later.
This check is the X-ray. To know exactly what needs cleaning up, a Kaizen expert needs to look at your actual records.
90-day roadmap
- Ring-fence and prioritize
- Assign an owner and a reviewer
- Review labor contracts, payroll, insurance
- List costs missing documents
- Set a 3-layer review before filing
- Standardize contracts, allowances and PIT
- Complete documents, move payments to bank
- Monthly invoice matching with tax data
- Review before every filing
- 1. Ring-fence
- 2. Clean up
- 3. Sustain
13 weeks in 3 phases, prioritizing the 3 highest-risk axes.
Recommended solutions
| Issue | Approach | Solution |
|---|---|---|
| Costs at risk; invoicing, documents and payroll not yet standard. | Standardize the foundations to pay the right tax with no penalties. | Tax ROIClick for details |
| You need someone who knows the business, tracks the law and represents you. | A tax expert alongside every month, controlling the bottlenecks ahead. | Tax PartnerClick for details |
| Monthly books are not yet good enough to defend. | Kaizen keeps the books and files tax returns monthly, with 3-layer review. | Bookkeeping & Tax ReportingClick for details |
Appendix: your answers
| Question | Answer |
|---|---|
| Company tax code (MST) | Sample Company Ltd |
| Company type | Domestic SME |
| Sector | Software, technology, e-commerce |
| Annual revenue | VND 10-50bn |
| Roughly how much do you buy from individuals, farmers or household businesses? | None |
| We check suppliers' tax code status before large purchases | No |
| A supplier has abandoned its address or closed after invoicing us | No |
| We sometimes buy without an invoice to get a lower price | Yes |
| Payments of VND 5m or more go through a bank | Always |
| Costs come with a contract and delivery or acceptance records | Rarely |
| Which of these apply to your books and cash? | Receivables or payables left open for years; Book figures do not match the returns filed |
| Share of staff with labor contracts and insurance on their real salary | Very few |
| Bonuses or allowances not yet taxed for PIT | No |
| Last year finalized by the tax office | Never |
| An explanation notice or audit decision is open | No |
| Late filings and tax or invoice fines | No late filings, no fines |
| Which special transactions do you have? | Deals with a parent, sister company or relatives |
| Who keeps the books and who reviews tax reports before filing | The owner does it, nobody reviews |
| How at ease you feel about tax (1 = very worried, 10 = fully at ease) | 5/10 |
| Plans for the next 12 months | Selling shares or the company |
This report is based on self-assessment answers and is indicative. A firm conclusion needs an expert to review the actual records.